ICMS Australasia is aware of its obligations under the General Data Protection Regulation (GDPR) and is committed to processing data securely and transparently.
This notice explains the personal data we collect and process about event participants and stakeholders, how we use that information, and other relevant information about your data.
01 · The organisation
Who we are
ICMS Australasia is a professional conference organiser managing international and national conferences and exhibitions for clients in the science, academic, medical, government and other sectors.
Level 9, 234 George Street, Sydney NSW 2000
Level 2, 120 Clarendon Street, South Melbourne VIC 3205
72 Merivale Street, South Brisbane QLD 4101
02 · Our standard
Data protection principles
In relation to your personal data, we will:
- Process it fairly, lawfully and in a clear, transparent way.
- Collect your data only for specified and specific purposes.
- Only collect the minimum information we need to meet the purpose.
- Only use it in the way that we have told you about.
- Ensure it is correct and up to date.
- Keep your data for only as long as we need it.
- Process it securely, reducing the risk of it being lost or stolen.
03 · Your control
Your rights in relation to your data
Data protection law gives you certain rights in relation to the information we hold about you.
- The right to be informed
- We must tell you how we use your data, which is the purpose of this privacy notice.
- The right of access
- You have a right to access the data that we hold about you by making a subject access request.
- The right to correction
- If any data that we hold about you is incomplete or inaccurate, you can require us to correct it.
- The right to deletion
- You can ask us to delete information from our systems where you believe there is no reason for us to continue processing it.
- The right to restrict processing
- If you believe that the data we hold is incorrect, we will stop processing it while we ensure that it is correct.
- The right to portability
- You may transfer the data that we hold about you for your own purposes.
- The right to object
- You can object to the way we use your data where we are using it for our legitimate interests.
- Rights relating to automated decisions
- You have a right not to be subjected to automated decision-making in a way that adversely affects you.
Where you have provided consent to our use of your data, you have the unrestricted right to withdraw that consent at any time. We will stop processing the data you previously gave us consent to use, and there will be no consequences for withdrawing your consent.
05 · Sources
How we collect your data
We collect personal data through a variety of methods, including:
Direct interactions
You may provide data when filling in website forms or communicating with us by post, phone, email or otherwise—including when you make a booking, request marketing material or give us feedback.
Third-party and public sources
We may receive personal data from third parties and public sources, including analytics providers such as Google based outside the EU, and identity and contact data from sources such as LinkedIn.
06 · Lawful processing
Why we process your data
We process personal data where a lawful reason applies, including when:
- You give consent for us to process your data.
- It is necessary to fulfil a contractual obligation with you.
- There is a regulatory obligation on us to do so.
- It is in the legitimate interest of the company to do so.
- It is in your vital interest to do so.
07 · Information categories
What data we collect about you
Personal data means any information capable of identifying an individual. It does not include anonymised data.
Identity data
Your first name, maiden name, last name, title and gender.
Contact data
Your billing address, email address and telephone numbers.
Financial data
Your credit card details.
Transaction data
Details about payments between us and other details of purchases made by you.
Technical data
Internet protocol address, browser type and version, browser plug-in types and versions, time zone setting and location, operating system, platform and other technology on the devices you use to access our website.
Profile data
Registrations for events, dietary requirements, preferences, feedback and survey responses.
Usage data
Information about how you use our website.
Marketing and communications data
Your preferences in receiving marketing communications from us and our third parties, and your communication preferences.
Questions about this policy?
Contact ICMS Australasia